If you're using Beenia's free plan, you're already off to a great start. But when you're ready to take your productivity to the next level, our User-Based and Workspace-Based plans unlock powerful features designed for serious collaboration, customization, and automation. Below is an overview of everything you’ll gain access to when you upgrade—and why it matters.
Each feature is followed by a short explanation to help you understand its value. You’ll also find screenshots or videos in the app to guide you through how they work.
🔒 Private Workspaces
Keep sensitive projects and internal conversations private. Only invited members can access these spaces, perfect for secure teamwork.
🖼️ Add Custom Logo to Team Space
Make your team space truly yours by uploading your organization’s logo—ideal for internal branding or external presentations.
⚙️ Manage Team Space Apps
Turn apps on or off within each team space. Tailor your workspace to match the needs of each department or project.
🧩 Create Custom Apps
Build your own tools right inside Beenia. Whether it's a tracker, form, or dashboard, create what your workflow demands.
🌄 Add Custom Background to Team
Personalize your workspace with custom backgrounds to set the mood, reflect your brand, or just make it feel more like home.
🌐 Connect Custom Domain
Link your own domain to shared boards or views. It makes external sharing feel fully integrated with your brand.
🚫 Remove Beenia Branding
Present a white-label version of your shared content. Ideal for agencies or teams presenting work to clients.
🧱 Create Custom Fields
Go beyond the basics. Add custom fields to your tasks to capture exactly the information you need—whether that’s status, priority, or budget.
🔄 Pivot Board Based on Custom Fields
Use custom fields to filter, group, or sort your boards however you want. Build views that work the way you do.
⭐ Saved Views
Don’t waste time resetting filters. Save your most-used views and jump back into your workflow with one click.
⚡ Automation via Zapier
Connect Beenia with over 5,000 tools. Set up automations to save time and ensure nothing slips through the cracks.
🔁 Automation via HubSpot Workflows
Automatically create tasks or update goals in Beenia based on HubSpot actions—great for CRM, sales, and customer support teams.
👥 Collaborate with Non-Users
Invite freelancers, clients, or partners to interact with activities—no Beenia account required.
🔐 Set Access Token for Visitors
Securely control who can access your shared content with access tokens. Great for limited-time or invite-only access.
🎥 Enable Meeting Room for Team Space
Add a permanent meeting room for each team space to make collaboration smoother and always accessible.
📆 Enable Room for Each Meeting
Automatically generate unique video call links for every meeting. No more link confusion or mix-ups.
⏺️ Record Meetings
Keep a complete record of your meetings—perfect for future reference or updating absent teammates.
🪜 Create Subgoals
Break large goals into smaller, actionable steps. It helps your team stay focused and track progress more clearly.
🧠 Rule-Based Activities Matching
Use automation rules to assign tasks to the right goals. Reduce manual work and increase consistency.
📊 Update Goals Using External Data
Automatically update your goal progress using data from tools like HubSpot or Google Sheets.
🔄 Automatic Goal Updates
Once your integrations are in place, your goals will update in real time—no manual updates required.
⏱️ Time Tracking
Track time spent on activities. Useful for billing, planning, and optimizing team productivity.
✨ Ready to upgrade?
All of these features are available in the User-Based and Workspace-Based plans. If you're ready to work smarter, scale faster, and unlock the full potential of Beenia, it’s time to make the switch.