Choosing the right subscription
Here’s the structured help article on choosing the right Beenia subscription. Let me know if you’d like any adjustments! 🚀
Selecting the right Beenia plan depends on your team size, collaboration style, and long-term needs. Beenia offers two simple pricing models — per-user and per-workspace — so you can choose the one that fits your workflow best.
Here’s how to make the right choice:
👥 User-Based Plans — Best for Small Teams & Flexible Growth
These plans are ideal for individuals, freelancers, and small-to-medium teams that want to scale gradually and only pay for active users.
Free Plan (€0/month):
Perfect for getting started with up to 10 users, one workspace, and basic collaboration features.
Per User Plan (€12/month per user):
Great for growing teams that want access to all features, with unlimited workspaces and full collaboration tools.
Choose this option if you:
- Are a small or growing team
- Work as a freelancer or solo founder
- Want to pay only for actual users
- Expect team size to change over time
🏢 Workspace-Based Plans — Best for Larger Teams & Flat Pricing
This model lets you pay per workspace and invite unlimited users without worrying about individual licenses.
Per Workspace Plan (€16/month per workspace):
Includes all Beenia features, unlimited users, and allows your entire organization to collaborate freely.
Choose this option if you:
- Manage multiple departments or cross-functional teams
- Prefer a flat monthly rate with no per-user costs
- Collaborate with external members or large audiences
- Want predictable pricing and full access for all
💡 Key Features in All Paid Plans
No matter which pricing model you choose, all paid plans include full access to:
- Unlimited workspaces
- Public and private collaboration
- Advanced views (kanban, pivot, list)
- Time tracking and activity progress
- Goal tracking with subgoals and automatic updates
- Automation tools via Zapier and HubSpot
- Custom branding options
- Meeting management, including video calls and action follow-ups
- Sharing via public links, embed codes, and visitor tokens
The Free Plan includes limited features and is ideal for testing Beenia in smaller teams.
🎯 Quick Recommendation by Situation
To help you choose the best plan:
- If you're just getting started → Free Plan
- If you're a small team that’s growing → Per User Plan
- If you want full features with flexible user count → Per Workspace Plan
- If you often collaborate with guests or external users → Per Workspace Plan
- If you need predictable costs with unlimited access → Per Workspace Plan
🎁 Special Offers You Should Know About
Beenia supports innovation, education, and meaningful growth. You can get significant discounts if you are:
- A Startup – Up to 75% off
- An Accelerator or Incubator – Up to 75% off for your portfolio startups
- A HubSpot Agency – Up to 40% off + priority support
- A Nonprofit or Educational Institution – Up to 75% off
- A White-label Partner – Get your own branded version with recurring revenue
👉 Book a call with us and we’ll help you choose the ideal setup and pricing.